Staff leave planner

Staff holiday planner

Manage staff annual leave effectively across complex business structures.

Wherever your organisation is located, Activ Absence brings annual leave management together into one place, 24/7.  Activ Absence staff holiday planner & absence management software is delivered as a secure fully supported online software service.

Key self-service features

staff holiday plannerBy replacing your current manual spreadsheet or paper based systems, Activ Absence gives your organisation centralised access to an online employee self-service annual leave and holiday planning system.

Empower your employees with an online calendar, enabling them to view all their absence records, Bradford Factor and the ability to request leave quickly and easily.

By implementing Activ Absence, your organisation will benefit from a leading online self-service staff leave management system that provides all your employees with instant access to an essential set of tools to help coordinate annual leave within your organisation.

Employee self-service

  • Each employee has access to their own staff holiday planner
  • Standardise, simplify and automate the employee leave booking process.
  • Instant access to all leave requests with web calendar sync on PC, tablet or smart-phone.
  • Centralised access to any employee leave requests and entitlements.
  • Streamline staff leave administration.
  • Optimise existing HR resources.
  • Identify staff leave clashes.
  • Avoid staff shortages.
  • Be more prepared and reduce the frequency and costs of temporary staff.

Employees can access Activ Absence over the internet from any device – mobile, tablet or PC/Mac. They are presented with a simple summary of their entitlement together with an interactive online leave calendar that means they can quickly and easily review leave availability before making a leave request.

Any holiday and planned leave (training, medical appointments, maternity, paternity etc) requests are automatically routed to the appropriate member of staff for approval. You can also enable scheduled reminders to ensure that requests are not forgotten.

Automatic leave entitlement updates

  • System managed staff leave entitlements
  • Holiday entitlements are automatically calculated and updated

Outlook, Google and iCal calendar synchronisation 

Activ Absence provides the functionality to synchronise with Microsoft Outlook, Google Calendars and Mac iCals.

Managers can then benefit from synchronising their department, team or even similar job role calendars in Activ Absence with everyday calendars for instant access to employee availability.

By using the online calendars to coordinate staff leave, Managers and HR can help avoid staff shortages and maximise existing HR resources to support the business.

Activ Absence custom HR policy settings

Activ Absence provides the flexibility your organisation needs to manage your specific company rules, ways of working, culture, policies and processes and can be to be customised to your ways of working.

Easy to customise for staff holiday planning and absence management

  • Record and manage staff training days, professional development, study leave etc.
  • Manage shift policies and weekend working patterns.
  • Manage Public holidays and company closure days.
  • Automatically calculate holiday entitlements.
  • Length of service increments.
  • Holiday accrual rules.
  • Part time workers leave recording.
  • Automatically applies company carry over policy for leave.
  • Record leave in hours and days.


Real-time leave reporting tools

Whilst individual employees have their own staff holiday planner, HR and Line Managers have instant real-time access to all current and historical employee leave requests through system generated reports. These reports display all planned leave information by department, team, job role or company-wide.


See also:
Features overview | At a glance | Absence Management | Reports & analysis | SSO | Full features

Activ Absence is a complete absence management software solution that can be configured to reflect the specific ways of working, culture and policies of your organisation.

call today on 0845 643 50 66

Call us today on (UK) 0845 643 50 66 or (Intl) +44 1656 750 858
Or click here to request a no obligation FREE online demonstration!

It only takes 30 minutes of your time and it's all done from your own PC!

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