Full feature list

Main Features
  • Web-based software with no paperwork, no software to install, accessible globally 24/7

  • Manage any form of absence – planned or unplanned.

  • Record Time earned and Time off in lieu (TOIL) requests

  • Track absence in days, half days or hours

  • Manager and Employee self-service

  • Personal and departmental calendars

  • Webcal (iCal) access for real time synchronisation with Microsoft Outlook.

  • Approve leave requests direct from email on your mobile device (Blackberry, iPhone, Android)

  • Built in Bradford factor calculator

  • Comprehensive reporting tools

Authorised Leave Management
  • Request leave by simply highlighting dates on a calendar

  • Manage any number of different leave types (e.g Annual Leave, Maternity, Jury Service…)

  • Configurable approval routes for each leave type

  • Define delegates authorities to approve leave in a manager’s absence

  • See who else is off before requesting and approving leave requests

  • Set restricted days to prevent leave requests on special dates

  • Approve and decline leave directly from the request email notification

  • Smart phone support for approving directly from the email

 Unplanned Absence Management 
  • Simple screen to quickly record employee absence

  • Line manager notifications

  • Employee Self Certification on return to work

  • Return to work interview forms and attach ‘Fit for Work’ document

  • Any number of unplanned absence types (e.g. Sick, Family/dependant)

  • Trigger Point notifications.

  • Automated Bradford Factor calculations

  • Trend analysis such as sickness types and days of the week.

  • Personal calendar showing all your leave and absence

  • Departmental calendars

  • Direct Reports Calendars

  • Who’s In and Out today

  • Configurable colour selector for each leave type

  • Web calendar synchronization support

  • Filter calendars by division, department, teams or even job role

  • Shift cover displayed in calendar

Scalable & Flexible
  • Scalable for companies of all sizes

  • Configurable to your HR policy

  • Any number of leave types (e.g Annual Leave, Maternity, Jury Service…)

  • Any number of unplanned absence types (e.g. Sick, Family/dependant)

  • Categorized sickness reasons for analysis

  • Multiple levels of approval

  • Specific approval routes for each leave type

  • Group employees by divisions, departments and cross functional teams

  • Ability to configure restricted days

  • Configure public holidays & company closure days applicable to each individual department.

  • Configure specific work-patterns for each employee

  • Full and part time employees

  • Manage past and future changes to employee work patterns and the impact on leave allowance

  • Manage employees on rotating shift patterns

  • Ability to display balance in days or hours

  • Create your own Trigger Point notifications.

  • Leave can be amended or cancelled with the appropriate notifications and re-approvals.

  • Annual leave allowance can be carried over to the next year restricted by policy.

  • Full administration access and year end procedures.

  • Accessed entirely over the web

  • Zero footprint no software to install

  • Supports IE7+, Firefox, Chrome, Safari, Opera

  • Works on PCs, Macs or on mobile devices

  • Customisable with company logo

Security & Data Integrity
  • Password strength controls

  • SSL Encryption (HTTPS)

  • Load balanced to provide resilience and performance

  • Disaster recovery server synchronized every 15 minutes

  • Data is backed up each night

  • Optional SSO integration using SAML

  • You own your data, data can be downloaded at any time with the appropriate access level


See also:
Features overview | At a glance | Leave Planning | Absence Management | Reports & analysis | SSO

Activ Absence is a complete absence management software solution that can be configured to reflect the specific ways of working, culture and policies of your organisation.

call today on 0845 643 50 66

Call us today on (UK) 0845 643 50 66 or (Intl) +44 1656 750 858
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